The Project Pre-Check processes provide stakeholders with a road map to achieve project success. There are three processes;
- Diagnostic Process,
- Framing Process,
- Oversight Process.
The Diagnostic Process is used on in-progress projects to assess the performance of the project to date and identify strengths, areas of stakeholder divergence or gaps that require remedial action.
For stakeholders who wish to launch a change leveraging the Project Pre-Check assets, the Framing and Oversight processes integrate those best practices into the operations of the stakeholder group from project inception through successful completion.
These processes provide the means for stakeholders to apply consistent rigor to the management of a change and its outcomes and provide the vehicle for ensuring that the decisions that need to be addressed to ensure success are in fact addressed.
The processes incorporate four key principles: accountability, relevancy, stakeholder agreement and integration.
- Accountabilty places the mandate on one, and only one, stakeholder to provide guidance and direction to the stakeholder group on the relevancy and direction of a given Decision Area.
- Relevancy specifies whether a given Decision Area provides value to or is impacted by the planned change.
- Stakeholder agreement tracks and measures the degree of stakeholder commitment to key project decisions. The success of a change initiative is predicated on stakeholders being accountable for the decisions that determine what benefits the change will deliver, when the benefit will be realized, how much the change will cost, what kind of functionality and quality will be delivered, who will need to change the way they perform for the change to be successful and what support they will be given to make those changes. Having all stakeholders on side with the decisions that shape a change offers the very best chance for success.
- Integration leverages the in-place project planning and control mechanisms to make sure action items identified by the stakeholders are planned, resources are allocated, and progress is tracked to ensure completion. Integration relieves the stakeholders of the planning and control burden and allows them to focus on the critical decision making role.